Job Information
Energizer Holdings, Inc. Assistant, Sales in Assago Milanofiori (MI), Italy
What you'll love about this job
If the below skills relate to you :
Teamwork
Customer Focus
Initiative
Communication Skills
Influence
Confidentiality
Come and join us at Energizer !
This is Energizer Holdings, Inc.
Energizer Holdings responsibly creates products to make lives easier and more enjoyable. To do this, we lean into our culture as an organization – we win together, while serving each other, with a willingness to act boldly, all while doing right. Our colleagues hail from all backgrounds, nationalities and walks of life, but our shared mission and purpose make us one team. Because we’re a global organization, you will always have opportunities to learn, grow and develop in your career. We support flexible working arrangements wherever possible.
Position Summary
The Sales Assistant provides administrative support to the Commercial teams and often one or more functional areas. Under limited supervision, and on own initiative, demonstrates leadership, performs non-routine and complex advanced administrative professional duties, often of a confidential nature.
The Sales Assistant provides support to the HR Business Partner for all the administrative HR topics and administration of Payroll by preparing all the relevant documentation for the monthly payroll.
Responsibilities
Prioritizes and executes tasks (many deadline driven) with minimal direction and supervision
Ability to independently answer detailed questions regarding office operations and established policies and procedures including confidential requests.
Ability to organize and coordinate logistics for in-person and virtual meetings (large and small), conferences and travel.
Maintains and coordinates calendar and travel schedules; scheduling meetings
Develops spreadsheets/reports using advanced features of applicable software
Assists as needed in managing purchase orders and budgets
Arranges travel and manages expense reports
May review and prepare correspondence, reports and presentations
Organizes and maintains electronic documents and paper files.
Prepares and controls in collaboration with Controllership Team all agents’ legal contracts.
Prepares and controls in collaboration with Finance and Controllership all agents’ Bonus Payments.
Coordinates the control of the local Sales Promotional plan, in collaboration with the Sales team & Controllership.
Prepares reports regarding customer agreements and contracts
Support the sales team to track, classify and process in the internal systems customers’ accounting documents
Prepare and submit new customer forms
Prepares all the mandatory documentation required for the colleagues on site, in collaboration with HR.
Prepares all the relevant documentation for the monthly payroll, in collaboration with HR.
Manages compulsory medical control of the employees (in line with the legislation) and of the site (law 626).
Handles confidential correspondences.
May also perform additional duties as assigned.
What we are looking for
Required Skills and Experience
High school diploma or equivalent with emphasis in administrative professional and/or business courses
5+ years of administrative experience.
Ability to manage multiple, sometimes conflicting, priorities in a fast-paced environment with an attention to detail and delivery of outcome
Professional, confidential and articulate
Excellent communication and interpersonal skills
Ability to work independently and with multiple levels within the organization
Excellent time management skills
Proficient in all MS Office Products
Limited supervision necessary
Preferred Skills and Experience
Certifications or courses in MS Office products
Technical HR knowledge (payroll management, legislation, etc)
Come join us!
Energizer is an equal opportunity employer, and we prohibit discrimination based on age, color, disability, marital or parental status, veteran status, national origin, race, religion, sex, sexual orientation, gender identity or any other legally protected status in accordance with applicable federal, state and local laws.